Exhibitor Service Center
Last updated April 14, 2026; subject to change. Questions? Contact Nann Philips, Conference Producer.
Important Dates
Friday, October 23 |
All exhibitor balances due |
Friday, September 25 |
Cancellation deadline with 100% refund minus $50 admin fee |
Friday, September 25 |
Discount deadline to order lead retrieval |
Friday, October 9 |
Cancellation deadline with 50% refund |
Saturday, October 10 |
No refunds on or after this date |
Friday, October 23 |
All exhibitor shipments received at hotel |
Exhibitor Schedule
Monday, October 26 |
2:00 PM - 5:00 PM |
Exhibitor registration and move-in |
Tuesday, October 27 |
7:30 AM - 5:00 PM |
Exhibits open |
Wednesday, October 28 |
7:30 AM - 5:00 PM |
Exhibits open |
Thursday, October 29 |
7:00 AM - 11:00 AM |
Exhibits open |
Thursday, October 29 |
11:00 AM - 12:00 PM |
Exhibitor move-out |
LEAD RETRIEVAL
NEW! Lead retrieval is a smart investment that pays for itself quickly. Rather than relying on hastily scribbled notes or a stack of business cards that can easily get lost or misread, a lead retrieval system lets you instantly capture accurate attendee information with a simple scan. This means your team can stay focused on meaningful conversations instead of fumbling with paper, and your leads flow directly into your follow-up process the moment the conference ends.
SHIPPING & ELECTRICAL
Info coming soon....
General Exhibit Guidelines
Here are a few best practices to help you make the most of your exhibit experience.
Each tabletop exhibit packages includes (1) 6-ft table and (2) chairs. Electrical service may be ordered through the hotel.
We recommend...
- Have at least one person at your table during breaks and meals - this is optimal networking time!
- Keeping your exhibit footprint compact - the foyers at the Omni Shoreham are snug; all exhibit items must fit on top of the 6 ft table provided. Floor-standing items (such as banner signs or display racks) are not permitted.
- In most cases, your table will be directly next to another exhibit table - be a good neighbor 🙂
- If you need access to electricity, please order in advance from the hotel (will be provided in advance).
- Attendees want to learn about the services and resources you provide. Be friendly and say hello!
- The conference will not have a free wi-fi network available. Plan to use a personal hotspot or cellular data for internet access.
Things to avoid...
- No outside food or beverage is permitted. Except for small, prepackaged candies or mints, all food served or given away at exhibitor tables must be ordered from the hotel's catering dept. This is a health code requirement and could result in fines if violated. Please contact Nann Philips for more details.
- Large backdrop banners or additional tables, shelves, or other furnishings.
- Exhibit displays or signage that block or interfere with any emergency exit apparatus (signage, lighting, sensors, etc.)
- Any part of your exhibit that extends too far into the foyer and impedes the flow of traffic or interferes with another exhibitor.
- Flashing lights, loud music or other devices that distract from or interfere with conference activities.
- Open flames of any kind are strictly prohibited.
- Live animals except for service animals.